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Privacy Policy

This privacy policy provides a broad description of the way the Public Health Agency as an organisation processes your personal information. To understand how your own personal information is processed, you may need to refer to any personal communications you have received, or contact us directly.

Why are you processing my personal information?

Primarily, we collect data for administration purposes and for the commissioning, delivery and improvement of HSC services in line with legislation, research and governance requirements.

Reasons we process your information may include:

  • surveillance - to identify trends in illness/disease outbreak and to prevent/control spread;
  • analysis – for health research, health protection and health promotion and for reports and the production of official statistics;
  • to allow analysis of trends in service usage by specific groups;
  • to involve service users and carers in the planning of services;
  • for official communication and publicity purposes;
  • to provide advice to patients, clinicians and other HSC professionals;
  • to contribute to service specifications;
  • for contract monitoring and the administration, selection and evaluation of research projects and funding/grant applications.

Processing requirements

To be able to process your personal information we must have a lawful basis for doing so and at least one of the following must apply:

1) Consent – an individual must give clear consent for us to process their personal data and then only for a specific purpose.

2) Contract – the processing is necessary for a contract we have with an individual, or because we have asked the individual to take specific steps before entering into a contract.

3) Legal obligation – processing is necessary to comply with the law.

4) Vital interests – processing is necessary to protect someone’s life.

5) Public task – processing is necessary for us to perform a task in the public interest or for our official functions and the task or function has a clear basis in law.

Processing within the Public Health Agency is likely to fall under 2, 3 or 5 above.