HSC R&D Division Award Holders are normally required to submit Progress Reports, Final Reports and inform HSC R&D Division of all the Outputs resulting from the Award funded research.
Continuation of funding of Awards and eligibility to apply for future funding from HSC R&D Division is subject to the prompt receipt of satisfactory reports. Award holders with outstanding paperwork will be ineligible to apply for HSC R&D funding, either as Chief or Co-Investigator, or as Supervisor of an Education and Training Award until all reports and outstanding documents have been submitted and reviewed as satisfactory. For more information on this click on the link: Procedure for Outstanding Reports
Standard Reporting Requirements (all awards)
Award progress is normally monitored using Project Management Plans and Submission of Outputs. The reporting schedule is normally on an annual basis, however this should be agreed in advance of the start of the Award; more frequent reports may be required depending on the individual nature of the Award. A Final Report is normally required 6 weeks after the Award End Date.
- Project Management Plan (PMP): A PMP will be agreed with the Chief Investigator at the outset of the project, although this is regarded as an active document whereby changes/delays/successes to the project can be easily identified and new objectives added. Detailed comments and additional information can be included in the PMP to allow HSC R&D Division to evaluate the progress against each project milestone. (For Awards made prior to September 2016 which do not have a PMP, a reporting proforma is provided for completion)
- Submission of Outputs: Award holders are required to report all outputs and outcomes resulting from Award funded research. (When requested to do so, all Award Holders will be required to register with an online research outputs database (e.g. https://www.researchfish.com/) and complete details of outputs which have resulted from HSC R&D Division funding (See Appendix 1). Award holders will be required to keep this information updated for the duration of the Award as well as up to 5 years after the end of the Award in order to track the impact of the funding. This period may be shortened or extended by mutual agreement between the Award holder and HSC R&D Division. Information can be entered into the online research outputs database at any time during the year, however it should be finalised and submitted during the standard "submission period" which is between February and March each year and a copy submitted along with the PMP as the complete progress report.)
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Final Report/Executive Summary: The format of the final report will be an Executive Summary of no more than 10 pages (or 20 pages for Commissioned Program Awards) and include:
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Evidence Brief (1 page)
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Why did we start? (the need for the research and/or the reason why the work was commissioned)
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What did we do? (Methods)
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What answer did we get? (Findings)
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What should be done now? (Practice/Policy Implications/Recommendations)
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Background
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Aims and Objectives
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Methods
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Personal and Public Involvement (PPI)
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Findings
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Conclusion
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Practice and Policy Implications/Recommendations
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References/Acknowledgements/Relevant Logos
(click here for an example of a Final Report / Executive Summary layout)
Additional Reporting Requirements (related to Award type)
HSC R&D Scheme |
Additional Reporting requirements |
|---|---|
| Education & Training Awards | Standard reporting requirements only. (No additional reporting required) |
| Pre Doctoral Bridging Awards |
Exempt from standard reporting requirements
- Instead provide a 1 page summary of the benefit of the course to the individual.
|
| Knowledge Exchange Awards | Standard reporting requirements only. (No additional reporting required) |
| US-Ireland Awards | Standard reporting requirements only. (No additional reporting required) |
| Opportunity Led Awards | Standard reporting requirements only. (No additional reporting required) |
|
Commissioned Research Awards – Needs Led
|
Standard Reporting Requirements, in addition a Full Academic Report
Prior to submission of the Final Report (Executive Summary), an Academic Report (30,000-50,000 words) is required with the following content:
· Title & Abstract
· Table of contents, Lists of tables, figures and abbreviations/glossary (if applicable)
· Main body of report
o Background
o Aims and objectives
o Methods
o Personal and Public Involvement (PPI)
o Findings
o Conclusion
o Practice and Policy Implications/Recommendations
o Pathway to Impact
· Acknowledgements (including journal outputs/associated publications)
· References & Appendices
Academic reports are usually sent for peer review (2 or more assigned reviewers e.g. original peer reviewers, panel members) and to Commissioners/DoH NI. Researchers will have the opportunity to address comments following peer review and following commissioners’ comments before the report is finalised.
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Enabling Research Awards
|
Standard reporting requirements EXCEPT exempt from the Final Report Executive Summary - Instead a 1 page Evidence Brief plus a summary of the plans for the next 12 months and how the completion of the Enabling Award will be used to make an application for further funding (e.g. to NIHR) should be provided
|
| Cochrane Fellowships | Standard reporting requirements EXCEPT exempt from the Final Report Executive Summary - Instead a draft copy of the Cochrane review is required |
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Workshops and Conferences
|
Exempt from standard reporting requirements
- Instead provide a copy of the final workshop/conference program and a 1 page synopsis (max 500 words) of the event including: Aim of the event and whether this was achieved; Summary of main contributors/speakers; Summary of attendees (e.g. numbers who attended, professional background & employing organisation and including the PPI representation - no names); Potential impact of the event; The value of the HSC R&D Division funding contribution .
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| NCI Summer Courses |
Exempt from standard reporting requirements
- Instead provide a 1 page summary of the benefit of the course to the individual.
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Cochrane Courses
|
Exempt from standard reporting requirements
|
Please note that HSC R&D Division reserve the right to also request additional reports on a case by case basis as the need arises and that details from reports may be placed on the HSC R&D Division website and shared with appropriate key stakeholders or members of the public and may be subject to external peer review.
Appendix 1: List of Standard Outputs to Report
- Publications related to your HSC R&D Division-funded research
- Collaborations and Partnerships that have resulted from your HSC R&D Division-funded research
- Further funding you have received as a result of your HSC R&D Division-funded research
- Details of members of staff who have now left who were funded by your HSC R&D Division Award (Next destination and skills)
- Engagement activities where you have talked about your research funded by HSC R&D Division
- Impact on policy or practice that has resulted from your HSC R&D Division-funded research; you can also report membership on any advisory/guidance committees
- New research tools and materials that you have developed as part of your HSC R&D Division-funded research
- New databases, datasets or models that you have developed as part of your HSC R&D Division-funded research
- Details of Intellectual Property and licensing that has arisen from your HSC R&D Division-funded research
- Clinical Trials supported and Medical Products & Interventions developed as part of your HSC R&D Division-funded research
- Artistic and creative outputs related to your HSC R&D Division-funded research
- Technologies developed as a result of your HSC R&D Division-funded research
- Private (for-profit or not-for-profit) organisations established/developed as a result of your HSC R&D Division funded research (Spin Outs)
- Significant awards to you or a member of your research team in recognition of your HSC R&D Division-funded research
- Details of shared facilities you have used to realise the outputs reported against your HSC R&D Award
- Anything else you feel is important and not already covered